I. What is R4R?
Any documents containing the result of a scholarly research activity can be provided to researchers in conformity with Art. 2.7, para. 3 of the European Code of Conduct for Research Integrity, for the purpose of developing scholarly research in an open manner. That’s why we created the Researcher for Researcher project (“R4R”).
R4R is a tool designed for unlocking access to scholarly articles when the existing open access services fall short. It’s a resort that allows researchers to request and authors to send their articles as a response in an easy, frictionless way, via email.
II. R4R Players
If you are an author delighted to share the papers you wrote with your peers, you can add your name, institution and email on the R4R authors list, publicly available at https://ec2-34-244-21-199.eu-west-1.compute.amazonaws.com/r4r/, and thus encourage members of the research community to approach you. Let your peers know that you’re happy to email the papers you authored whenever you can by adding your details on the R4R authors list (don’t worry, we take the spam concern very seriously).
If the usage of your credentials (academic affiliation) or usage of your work contradicts an agreement between you (the author) and your publisher and/or any third party, you bear the responsibility to inform us explaining the circumstances of contradiction, so that we can take measures and/or apply the necessary restrictions.
Keep in mind that we shall not be held responsible for the actions of users and researchers as part of the information exchange process. The information exchange is conducted under the sole responsibility of each author, with the understanding that they have the right to act and share their work in their sole discretion pursuant to the European Code of Conduct for Research Integrity in its entirety, and especially art. 2.7, para. 3.
Authors protection and support
We aim to provide as complete guidance and support to the authors as possible. As a matter of protection we strongly encourage each author when sharing their work via email (or other sources) to provide to the recipient the following legal statement:
“If you open and/or download the document(s) and/or data provided to you with this e-mail, you agree to the following terms:
The present article(s), research, paper(s) and/or any documents containing the result of a scholarly research activity (hereinafter “the work”) is provided to you in conformity with Art. 2.7, para. 3 of the European Code of Conduct for Research Integrity, for the purpose of developing scholarly research in an open manner.
You may receive and use the work only if you are a researcher and/or will use it in good faith, not infringing the rights of the sender, and for the sole purpose of developing scholarly research.
As the recipient of the work, you are not allowed to fabricate, falsify and/or plagiarize the research output. You also may not forward it to any third party without the prior consent of the original sender, or use the research output in any manner contrary to any specific conditions imposed by the original sender, and any such action can result in the imposition of sanctions, including, but not limited to, being banned from using the R4R in future.”
The author is ultimately responsible to inform the recipient if any specific restrictions arise from existing agreements between the author and a publisher/third party.
Authors’ R4R application plug-in
We are now building an R4R application plug-in which any author will be able to install for their own ease. Being installed, the plug-in will automatically draft a response to the person requesting a paper and adding the relevant scholarly article as an attachment. If you (the author) rather draft the email yourself or change its contents, by all means you can do so. You can also review the email and make the final decision on sharing the paper to the person who asks for it.
As a matter of protection we will have included in the draft email the legal statement hereinabove for researchers’ restrictions and we strongly encourage you to provide it when sharing your work.
We will let you know when the R4R application plug-in is ready.
If you are a researcher, you can approach authors added on the R4R authors list via single click on the author’s name. You will then have to add your name, institution and email in the Get in touch pop-up form and R4R will automatically draft an email to the author with content and your data automatically filled in. Once you’ve provided your data, it will be automatically filled in every time. You can review and edit both the content and your data before sending the email.
Keep in mind that for approaching authors, you have to be a researcher, and use the received document(s) in good faith, not infringing the rights of the author, and for the sole purpose of developing scholarly research. As a researcher, you are not allowed to fabricate, falsify and/or plagiarize the research output. You are also not allowed to forward it to any third party without the prior consent of the author, or use the research output in any manner contrary to any specific conditions imposed by the author. Any such action can result in the imposition of sanctions, including, but not limited to, being banned from using R4R in future. We have included such a declaration from your part in the automatically generated draft email.
Researchers’ R4R tools
We are currently building the Researchers’ R4R tools, starting with publicly sharing the authors’ list and applying the Get in touch technology. To be among the first ones to try it out later this fall, you can sign up for the waitlist via filling in a form and we’ll make sure to inform you when the technology is ready to use
We are also working on an R4R browser extension which any researcher will be able to download for their own ease. Whichever site you are browsing articles from, the extension will let you know when sending an email to an author is available, and a single click on the tab will generate a draft email to the author with content and your data automatically filled in. Of course, you will be able to make changes before sending the email. If you have signed up for the waitlist, we will let you know when the R4R browser extension is ready.
You may unsubscribe from the waitlist at any time by pushing the “Unsubscribe” button at the end of each email you receive.
III. Subscription for updates
When signing up for R4R, each author and researcher may opt in for news and updates about the R4R initiative and/or about Iris.ai and Project Aiur. You may unsubscribe at any time by pushing the “Unsubscribe” button at the end of each email you receive.
IV. Personal data
Hereby we assure you that processing of your personal data will always be in line with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“General Data Protection Regulation”/”GDPR”).
We store only the personal data (name, institution and email) provided by authors and researchers. We do not store any papers, nor do we store any data generated from authors’ or researchers’ work.
We are not remunerated for creating R4R.
Authors’ personal data
As we mentioned above, we support a public list of authors’ details which contains information that allows researchers to connect with the authors as between colleagues, with the purpose of developing scholarly research in an open manner, without any transfer of, or infringement of, copyright.
Authors can add their name and details to the R4R authors list (publicly available at https://ec2-34-244-21-199.eu-west-1.compute.amazonaws.com/r4r/) for the sole purpose of publicly sharing those with peers resorting to R4R. If you do not want your data to be shared, do not add them to the R4R authors list.
Researchers’ personal data
For security reasons and authors’ spam concerns, we receive and process the personal data (name, institution and email) you (the researcher) have provided to us. If you do not want your data to be stored by us, you cannot take part in R4R.
Keep in mind that any suspicious action violating authors’ rights or raising spam concerns can result in the imposition of sanctions, including, but not limited to, banning you from using R4R in future.
Legal basis for the processing
When authors and/or researchers provide their data for the purpose of taking part in R4R, we process those data on the grounds of Article 6(1) lit. b GDPR, which serves as the legal basis for processing operations in which the processing of personal data is necessary for the performance of a contract to which the data subject is party.
When authors and/or researchers opt in for news and updates about the R4R initiative and/or about Iris.ai and Project Aiur, we process those data on the grounds of Art. 6(1) lit. a GDPR, which serves as the legal basis for processing operations in which we have obtained consent for a specific processing purpose.
Period for which the personal data will be processed
Personal data is processed by us up until you (the author) wish to erase them from the R4R authors list.
Period for which the personal data will be processed
Personal data is processed by us up until you (authors and/or researchers) wish to erase them from the R4R or if for a period of 5 (five) years you have not interacted with R4R.
Personal data rights
AYou (authors and researchers) have the following rights concerning the personal data provided:
- right to obtain from us confirmation and free information as to whether and what personal data are being processed by us, as well as a copy of this information;
- right to obtain from us without undue delay the rectification of inaccurate personal data concerning you;
- right to obtain from us the erasure of personal data concerning you without undue delay;
- right to obtain from us restriction of processing;
- right to receive the personal data concerning you in a structured, commonly used and machine-readable format and right those data to be transmitted from us to another controller;
- right to withdraw a given consent (if any) to processing your personal data;
- right to lodge a complaint with the competent supervisory authority and before the competent courts of the Member States of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data is in breach of the provisions of the GDPR;
- right to be provided with information on action taken on a request without undue delay and in any event within one month of receipt of the request;
We do not process your personal data on the grounds of point (e) or (f) of Article 6(1) of the GDPR.
We do not perform automated decision-making and profiling.
V. Our contact details
If you wish to exercise any of the rights hereinabove or have any questions, you may, at any time, contact us.
Here are our contact details:
Iris AI AS
Norwegian limited liability legal entity (AKSJESELSKAP) with registration number 916 246 269
Represented by Anita SchjøllBrede.
Phone: 00 47 455 07 380
Last updated: October 9th 2018